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One place for what was set, what was done and what there is to show for it, what went wrong and what followed, and the targets all of it is counted against — the weekly note many families keep by hand, kept as data you can search, filter and print.
What it does
Progress is a tracker for one learner at a time. It has four views of the same record:
Log — every dated line about the learner, grouped by the week it fell in ("Week ending 13/09/2026"): tasks ticked off with their evidence, progress on a revision guide, incidents and their consequences, events and notes. Days you have recorded, portfolio evidence and marks awarded share the same log, so nothing lives on a separate screen.
Ready to follow along in the app?
No password, no card — a magic link and you're in.
Tasks — things to do, set by you or a connected provider: once ("sit the 4.1 paper on Friday"), on set weekdays ("notes every Monday to Friday"), or any time. A week at a time, one row per task, one cell per day: done, missed, due, coming up, or sent back.
Targets — quotas the log is counted against: "a Chemistry paper every week", "ten hours a week", "all twelve topics by the exam". Each period comes out met or missed on its own, and a missed one offers to record the miss.
Summary — the period in numbers, printable: tasks done and missed, papers attempted and their average, incidents and consequences still running, targets met, plus learning days, hours and marks.
The learner sees their side of it in their own portal — today's tasks with a Done button, this week's grid, the targets, and a Log something box — and everything they record is marked as theirs and can be accepted or sent back.
Where to find it
Navigation: Tracking → Progress for a provider, Learning → Progress for an administrator
URL: /dashboard/progress
The learner's side is on the Today and Progress pages of their own portal.
Step by step
Choose the learner and the period
Pick the learner from the Learner box — type to narrow the list. Everything on the screen covers that learner only. If you both teach and home-educate, each view lists its own side: the parent / guardian view your own children, the provider view the children of families you teach.
Pick the Period — the last 4 weeks, 12 weeks, 6 months or 12 months, or All time. The log and the summary count back from today; the tasks view also looks a fortnight ahead. How far back the tracker goes depends on your plan: a year on Free, and all of it on Family and Provider. On Free, choose All time and a note says where it stops. Nothing older is deleted — Family shows all of it straight away, and your account's data export always includes everything.
The log: everything recorded for one learner, grouped by week
Record something in the log
The quickest way is the line at the top of Log:
Choose the kind — Progress, Note, Event or Incident.
Type what happened, e.g. CGP Topic 4 — Electrolysis covered.
Add a Subject and change the Date if it was not today.
Press Enter or select Add.
Select More (or the Record button in the header) for the full form, which slides in from the right and also takes notes, up to six pieces of evidence — Add a link for something you host elsewhere, or Attach a file to upload a photo or a PDF — a Score and what it was Out of, and — for an incident — the Consequence and the date it runs Until. Guardians also choose Who can see this: everyone who can see the learner, family and the learner only, or guardians only. Providers' entries are always shared.
Set a task
The quickest way is the line at the top of Tasks: type the task, add a Subject, pick a Kind and when it is due (Today, Tomorrow, In a week, Any time or Pick a day…), and press Enter or Add.
Select More on that line, or Set a task in the header, for the full form. It slides in from the right in three steps — What, When and Details — with a tracker across the top showing where you are:
What
For — with more than one learner, pick who it is for; type to narrow the list, and tick as many as you like. Each gets their own copy.
Start from a template — a task you set often, with its steps. See Templates below.
Give it a Task title, and pick a Kind (Practice paper, Revision, Notes, Reading, Exercise, Other) and a Subject.
When
If the learner has a timetable, From a timetable period finds a period by subject or day and sets the day, the subject and the link to it.
Choose When:
On a day — Today, Tomorrow, Next week, or Pick a date.
Repeats — Daily, Weekdays, Weekends, Weekly (on the day it starts), Monthly, Yearly, or Custom: repeat every N days, weeks, months or years, and for weeks tick the days. Set From and Until if it should not run from today until you close it.
Any time — no date; it stays in the Any time list until it is done.
Details
Steps — the stages inside it, e.g. Print the paper, Do the paper, Mark it. Select Break it into steps and type: Enter moves to the next step (adding one at the end), Backspace in an empty step removes it and goes back to the one before. Reorder with the arrows. The learner ticks each step before they can submit the task.
Optionally add Details and Links to the paper, mark scheme or revision guide.
Tick Save as a template too if you will set it again, then select Set task.
Next checks only the step you're on, and Back keeps everything you typed. If something on an earlier step still needs changing when you select Set task, the form takes you back to that step and shows what's wrong beside the field. Editing a task opens with every step already reachable — select a step in the tracker to go straight to it.
You can also set a task straight from a timetable: on Timetables, hover a subject period and select its Set a task that repeats on this day button. Progress opens with the task half-filled in.
Templates
A template keeps a task's title, kind, subject, steps, links and how it repeats — not the learner or the dates. Save one from the task form (Save as a template too), and next time choose it under Start from a template; everything fills in and you set the learner and the day. Templates are yours; a provider's templates are theirs.
Set tasks from the curriculum
If the learner has a curriculum plan, select From the curriculum on Tasks. Tick the topics not yet covered, optionally give them a Due on date, and select Set … tasks. Each becomes a revision task pointing back at its topic; completing the task ticks the topic off the plan. A topic that already has an open task is greyed out.
Tick a task off yourself
On the Tasks grid, select the cell for the day. For a paper, enter the Score and what it was Out of; add Evidence — a link, or a file you upload — and a Note if you like; select Tick off. On the lists beneath the grid, each task has a Tick off button. A tick you record counts straight away.
You can also tick a task off from the learner's card on Home: tick the box beside it. That records it for the day it stands for — the day it's due, or today for a task with no date — and Undo in the confirmation takes it back. A learner's tick waiting for your look is accepted by the same box; un-ticking their work sends it back to waiting rather than deleting it. Select a task's name on the card to open it in the same panel as Edit, and Set a task to set a new one, without leaving Home. For a score, evidence or a note, tick it off here on Tasks instead.
Review what the learner submits
A learner's tick is a claim, not a completion. When they submit a task from their page it shows under To review at the top of Tasks (and as a blue hourglass in the grid), with which steps they ticked, their score, their message and anything attached. Select Review:
Accept it, with an optional word back, and the task is done — and counts towards targets and the education record.
Send back with a reason — required, because the learner reads it on the task. The day goes back to not done, their step ticks are cleared, and they can submit again.
Put back to waiting undoes either verdict.
The learner is told either way: on their page, and by a notification if they have their own sign-in. The same Accept and Send back buttons sit on the learner's line in the Log.
Change, duplicate, close or remove a task
Click a task's title anywhere on Tasks to rename it where it sits — Enter saves, Escape cancels. Open the task's ⋯ menu for Edit, Duplicate (the form opens filled in, ready for another learner or another day), Close (retires a repeating task — what was done under it stays in the log) or Reopen, and Remove, which also removes every completion logged against it. Only whoever set a task, the learner's guardian or an administrator can change it.
Share a task or a target with your tutors
Everything you set is your family's until you say otherwise. On a task or a target, Who can see this offers:
Everyone who can see this learner — your connected tutors and co-ops see it, and can see what your child hands in against it.
Family and the learner — your household only. This is where a task or a target starts.
Guardians only — not even the learner.
Change it whenever you like; it takes effect at once. Work your tutors set is always visible to you, whatever they choose.
Set a target
The line at the top of Targets sets one in a sentence: the target, How many, Of what, Per what — Enter or Add. Click a target's title to rename it where it sits; its ⋯ menu has Edit, Duplicate, Close or Reopen, and Remove. For everything else:
Open Targets and select Set a target.
Give it a title and say How many of what — tasks done (optionally one Kind of task), progress entries logged, or hours logged from recorded days — per week, month, or in total by an end date. Add a Subject to narrow it. Hours are counted from recorded days, which have no subject or kind, so switching a target to hours clears both. Progress entries include the lines a curriculum topic writes when it's marked Started or Completed, but not a Reopened line — a topic set back to Pending isn't progress. Summary counts them the same way.
Set From (defaults to this Monday) and optionally Until, or By for a total.
Select Set target.
Each card shows the current period's count against the quota, a progress bar, and a strip of the periods before it — a tick for met, a cross for missed — with how many were met in a row. A missed period offers Record the miss, which opens the log form as an incident with the details filled in, so the consequence sits next to the miss.
Read the summary, and print it
Summary shows the period's numbers in two rows — the tracker's (tasks done, papers attempted, incidents, targets) and the record's (learning days, hours recorded, average mark, work outstanding) — and the marks-by-subject table. Select Print to print it or save it as a PDF. Open reports takes you to the full education record.
Record a day
Attendance and hours are still recorded a day at a time — select Record a day on Log. The day appears in the log as Day logged. Recording a date you have already logged updates that day rather than adding a second entry. See the older attendance detail below.
Let AI read work into the log
Your child's submissions. When your child uses Log something on their page — a photo of their work, a few words about it, or both (they don't have to name it) — and you've turned on Let AltEd draft from your records (Settings → AI drafts), AI reads it straight away. It uses about 2 of your AI credits, at most 20 a day for each learner, and only when you have enough credits left.
The submission then waits under To review at the top of Tasks — marked AI read this once it's read; select Review to open it in a pane — and in Log with Submitted by … · waiting for your look. Either way there's a box with:
AI is reading this… — it takes a few seconds; select Check again.
AI read this — Log it as: a title, a subject and a line on what was done, unticked, because taking it replaces your child's own words; and Tick off in the plan — the topics from your learner's plans it seems to cover, all ticked to start with.
AI couldn't read this or couldn't find anything to log — accept it as it stands, or send it back.
Tick Log it as if you want AI's wording instead of your child's, untick any topics you don't want, then select Accept and apply: the topics still ticked are marked done in their plans, and an entry that took AI's wording is marked as such. Send back changes nothing. Nothing is logged or ticked until you accept, and your child never sees what AI suggested.
This is yours alone. What your child logs outside a task is your family's, so it waits for you and no one else — a tutor doesn't see it in their To review, and can't accept it or send it back.
AI only reads JPEG, PNG, GIF and WebP photos (up to about 3.7 MB) and what's typed. PDFs and HEIC photos are kept but not read.
Your own entries. In the full Record form for Progress or a Note, type some notes or attach a photo, then select Read it with AI (about 2 credits). It fills What happened and the subject (and the notes, if empty), and lists topics from your own plans for this learner that the work covers. Leave ticked the ones to mark done, then Record: the entry is saved first, then those topics are ticked. A provider can use it too when the family has turned on Let your learners' tutors use AI too; their topics come from their own plans.
Attach a photo or a PDF
Anywhere the tracker takes evidence — the record form, the tick-off dialog, and the portfolio — there is an Attach a file button beside the link box.
Select Attach a file (Add a photo or PDF in your child's portal) and choose a photo or a PDF — or drag one or more onto the dashed box around the button, or paste one: copy a photo or take a screenshot, then press ⌘V (Mac) or Ctrl+V anywhere on the form (not in a text box, where a paste is text).
Each one uploads straight away, so you find out there and then if it didn't work. A paste goes to the box you can see — the form open over the page, the step of a form you're on — and if that box is full or still sending the last one, it says so rather than sending it anywhere else.
Give it a label if you like, then save the entry as usual. An entry takes up to six links and files between them.
What you can upload: photos (JPEG, PNG, HEIC from an iPhone, WebP, AVIF, GIF) and PDFs, up to 4 MB each. Your family has 250 MB in total on Free and 2 GB on Family or Provider, and Settings → Billing & plan → Evidence storage shows how much is used and by whom. If you run out, remove a file or link to one you host elsewhere.
Files a provider uploads to your learners' records count against your family's storage — they're your children's records, and they stay yours if the provider leaves. So that no one provider can fill your space, each provider can hold at most 50 MB across your family; beyond that they're asked to remove something or link to a file they host themselves. Administrators aren't limited this way.
Who can open it: only people who can already see that learner — you, an administrator, and any provider you have connected with. The address of a file is not a password: someone who is not connected to you gets nothing, even with the link. Your child can open their own files from their portal.
To remove a file, remove the link or attachment from the entry it is on. A file uploaded into a form you never saved is cleared up automatically a day later.
What you'll be told about
Two things ring the bell in the header.
Your child has submitted something — ticked off a task, written in their log, or started or finished a topic on a plan. One notification per batch, not one per tick — a child working through Sunday evening leaves you one thing to look at, and To review on Tasks shows all of it. It goes to you, and to the provider who set the task (or owns the plan) if somebody else did — while they're still connected to you. Once nothing is waiting for a verdict any more, whoever gave the last one, the request for one clears itself for both of you. It's emailed too, in one email once they pause for ten minutes, listing everything — see Choose what rings the bell, and what's emailed.
A target period ended without being met. Checked once a day, the morning after the period closes, so a week is never called missed on a Wednesday.
And the learner is told, on their own page and — if they have their own sign-in — with a notification, whenever you Accept or Send back something they submitted, with your reason or your word back.
What each screen shows
Log — the quick-entry line; above five entries, a filter row (Everything, Tasks done, Progress, Incidents, Events & notes, Days, evidence & marks), a subject filter you can type into, Search the log and a newest/oldest toggle; then the entries under their week headings. Each line has its date, a kind badge, the title (click it to rename it in place) with its subject and score, any notes, a consequence in red with its end date, evidence links, who recorded it, and a ⋯ menu (Edit, Record again today, Put back to waiting, Remove). A learner's submission awaiting your look shows Accept and Send back inline. Days, evidence and marks link to their own screens.
Tasks — the quick-add line; To review (blue) when the learner has submitted anything — task ticks, and work they logged that's waiting for your look, each with Review; the week you are looking at with Previous week, Next week and This week; the grid; then the lists in the order they matter — Overdue (red), Today (amber), Tomorrow, Next 7 days, Later, Any time — and a collapsed Done and closed list. Each list carries its colour on its heading and its rows, and a due date is coloured the same way wherever it appears. A grid cell is green when done, blue with an hourglass when waiting for your look, a red dashed cross when missed, an amber ring when due today, a faint ring when coming up, and amber with a return arrow when sent back.
Targets — a card per open target, then Closed ones beneath.
Summary — the eight tiles, the by-subject table, and a note on how the counts are made.
The tracker also feeds two documents you already had. The education record gains a Work set, and how it went section — the counts, the targets, and the log itself. The readiness check gains a question about whether you hold a running record, and how many weeks it spreads across.
Tips and good to know
Record as you go. A line a day beats reconstructing a term. The learner can log their own progress too.
A task counts as due once its day has passed. Today's tasks count only when done, so the completion rate never blames the learner for a day that isn't over.
A learner's tick is a claim until you accept it. It counts for nothing — not the week, not a target, not the record — until you or a provider accept it. Yours count straight away.
A rejected tick reopens the day. Sending a submission back is the honest equivalent of "insufficient notes" — the day shows as to-be-redone, the steps start again, and a new submission counts.
Every form opens beside the record, not on top of it. Tasks, targets, log entries and recorded days slide in from the right, so the week stays in view while you fill one in.
Consequences are yours to decide. The tracker records them next to the incident and shows the learner what is running until when; it never imposes one.
The printed record shows only what is shared. Entries you mark as Family or Guardians only are counted in nothing on the education record and printed nowhere on it — a behaviour note kept between you and your child is not evidence for a council.
Who sees what.The tasks and targets you set are your family's and are not shown to your tutors. It works one way: everything a tutor sets reaches you, and nothing you set reaches them. A tutor always keeps sight of the work they set and whatever your child hands in against it. To hand one over, open it and set Who can see this to everyone who can see the learner. A note recording that your child did a task you kept to yourself stays with you too, and only you — or whoever set a particular piece of work — can accept it or send it back. Log entries are unchanged and still carry Who can see this in the full Record form: a provider sees only entries marked for everyone, and only for learners whose family has connected with them. The learner sees shared and family items, never guardians-only ones. Every tick a learner makes is recorded against them by name in the audit trail.
Nothing is pooled across children. Choose one learner at a time.
Closing beats deleting. A closed repeating task keeps every day it already had; removing it removes the record too.
Subjects are free text, matched regardless of capitals, so "chemistry" and "Chemistry" count together. In the entry, task and target panes the Subject box suggests your learner's own subjects first, then AltEd's, grouped (see Subjects and their groups), as you type; anything you write is kept.
Recorded days
Attendance is one entry per learner per day: what kind of learning it was (Home education, Tutoring, Group activity, Educational visit, Absence), how many hours in quarter-hour steps, and a short note on what was covered. Absences record 0 hours. Providers see attendance only for learners they work with. To remove a day, open its ⋯ menu on the Log and choose Remove; to correct one, record the date again.
Troubleshooting
Problem
What to try
"Say what the score is out of"
A score needs a total. Enter Out of, or set the Paper total on the task so it is filled in for you.
"A repeating task has no single due day"
Choose On a day for a one-off or Repeats for weekdays — not both.
The tick I made isn't counted
Look at the cell: amber means it was sent back. A new tick counts; ask whoever sent it back what was missing.
I can't edit an entry
Only its author, the learner's guardian or an administrator can. A provider cannot change what a guardian or the learner wrote.
A provider can't see an incident
Incidents you mark as Family or Guardians only are hidden from providers by design. Edit the entry and change Who can see this.
A tutor can't see a task you set
Tasks and targets start as your family's. Open it and set Who can see this to everyone who can see the learner.
A tutor can't see a task or target I set
That's by design — what your family sets is your family's. Being able to share a single one is coming; in the meantime, record what you want them to see as a log entry with Who can see this set to everyone.
"That task is not open for this learner"
The task has been closed, or belongs to another learner. Reopen it from its ⋯ menu, or choose the right learner.
The week I want is greyed with a warning
It falls outside the chosen Period, so completions may be missing. Choose a longer period.
From the curriculum says there is nothing
No curriculum plan names this learner, or every topic is covered. Attach a plan to the learner in the curriculum builder.
Average mark shows "—"
Nothing has been marked yet. Ask the provider who set the work to mark it on Assignments.
The learner picker is empty
Add a learner first on Learners (/dashboard/learners).
A submission says AI is reading this… for a long time
Select Check again. If it still shows after a minute, accept it as it stands — the reading may have failed, and nothing is charged for a failed call that didn't reach AI.
My child's log entries don't get an AI box
Let AltEd draft from your records is off, you're out of AI credits, or they've already sent 20 today. Their entries are logged as normal.
Read it with AI is greyed out
Type some notes or attach a photo first. It appears only on new Progress and Note entries.
A topic I expected wasn't suggested
AI only suggests topics still to do, from plans that reach your learner (or, when you record it yourself, your own plans) — and only ones the work clearly covers. Tick it off in the plan yourself.
"That file type isn't accepted"
Photos and PDFs only. A file renamed .jpg is still checked by its contents, so converting it properly is the fix.
"That would take the family past its storage"
Your family has 250 MB of uploads on Free, 2 GB on Family. Remove a file you no longer need, paste a link to one you host elsewhere, or move to Family. Nothing already stored is removed.
"A provider can use up to 50 MB" (providers)
You already hold 50 MB of this family's space. Remove a file you added, or link to one you host yourself.
"Lots of files are arriving at once"
Several uploads for the same family landed together. Wait a moment and try again.
An uploaded file won't open for a provider
They can only open files for learners your family has connected them to. Check the connection under Your connections on the Providers tab.