Plan the learning
Reports
One learner, one period, one document — the education record a local authority asks for, assembled from what you already recorded.
What it does
The Reports screen assembles everything AltEd holds about one learner over one period into a single document you can print or save as a PDF:
- Who the learner is, and their parent or carer
- Days and hours logged, and how those hours were spent
- Subjects, work set, and average marks
- Portfolio evidence from the period
- Tutors and providers, and the sessions they actually delivered
It reports only what was logged — no figure is estimated or inferred. That's deliberate: a record that pads itself is worth nothing to the person reading it, and worse than nothing to you.
Above the document sits the readiness check, which tells you whether the record would answer the questions usually asked before you go to the trouble of printing it.
Where to find it
- Navigation: Tracking → Reports for a provider, Learning → Reports for an administrator
- URL:
/dashboard/reports— or/dashboard/reports?student=…to open on one learner - From a learner's card on your home page: the ⋯ (More for name) menu → Reports & LA record opens on that learner, with a trail (name › Reports) back to their card.
Step by step
- Go to Reports.
- Choose the learner. One record covers one learner — that's the document a local authority expects.
- Choose the period: Last 6 months, Last 12 months, or This academic year (1 September to 31 August).
- Choose the document:
- Review record — the full picture: attendance, hours, subjects, evidence and providers. This is the one for a local-authority review.
- Transcript — a compact attainment summary, for an application or a next setting.
- Read the readiness check above the document and fix anything it flags.
- Select Print / save as PDF.
What prints
Everything on screen that isn't a control. The pickers, buttons and the readiness check are all hidden when printing; the document prints full width in black on white, so it doesn't cost you a cartridge and reads properly on paper.
Reports from tutors
When a tutor has shared a report on a session in the period, the record gains a Reports from tutors section: each report with the session's date, its name, the tutor and — where it was recorded — the lesson, in the order the sessions happened. A report written with AI help says so.
Only shared reports, and only the right ones. A report a tutor is still drafting is never included. You see every tutor's reports; a tutor who opens your learner's record sees only the reports they wrote themselves.
What the tracker adds
If you keep the tracker, the record gains a Work set, and how it went section: how many tasks were due and how many were done, papers attempted and their average, how each target fared, and the log itself in date order.
Only what is shared is printed. An entry you marked as Family or Guardians only is counted in nothing here and appears nowhere — the record leaves your hands, and what you keep between you and your child stays between you and your child.
On the Free plan
The education record comes with the Family plan — and with the month of Family every new account starts with. On Free, the readiness check still runs in full, and in place of the document the screen shows what the record includes, with Upgrade to Family (and its price) and Compare plans. Nothing you've logged is lost or needs entering again: the record is assembled from it the moment the plan changes.
Just need it once? Under the upgrade, Get it for £12.99 buys an evidence pass: that learner's record, for 30 days, paid once by card through Stripe. You come back to Reports to a thank-you that says what you bought and until when, with the record open beneath it; if Stripe's confirmation takes a few seconds to reach us, it says so and opens the record when it does. We email you too: what the pass covers, when it ends, and links to your receipt and invoice. Every pass you've bought is under Settings › Billing & plan › Purchases. A second pass for the same learner runs on from the end of the first. If a pass is refunded in full, it closes then, and a later pass for the same learner moves back by the days the refunded one hadn't used. Only the learner's own parent or carer can buy one, and it isn't offered when your plan already includes the record.
The plan that counts is the learner's family's, whoever is looking. A tutor or provider opening a family's learner sees that the plan is the family's to change, with nothing to press.
Tips and good to know
- Check the readiness panel first. It takes a second and catches the gap you'd otherwise notice after printing.
- Averages exclude unmarked work. Work nobody has marked isn't counted as zero — it simply isn't counted. If nothing is marked, the average is shown as unavailable rather than 0%.
- Work is placed by its due date, so a record for the spring term contains the work that was due that term, not everything typed in during it.
- Only delivered sessions appear. A session that hasn't been confirmed by both sides isn't evidence yet.
- Save a PDF at the end of each term. It costs nothing and means you always have a snapshot, even if something changes later.
Troubleshooting
| Problem | What to try |
|---|---|
| "No record to show" | Choose a learner. If you've none yet, add one — see Learners. |
| The period looks empty | Nothing was logged in it. Check the dates in Progress & attendance. |
| A subject is missing | Subjects come from the course work is linked to; unlinked work has no subject — see Courses and lessons. |
| Evidence isn't showing | Portfolio items are included by the date they happened — see Portfolio. |
| A tutor is missing | Only sessions marked delivered count — see Sessions. |
| Printing includes the menus | Use the Print / save as PDF button rather than the browser menu, so the print styles apply. |
| "…comes with the Family plan" instead of the document | The learner's family is on the Free plan. A guardian can upgrade from the button, or → ; a provider can let the family know — what you record is already part of the record. |